BXAGON essential information

[Philip Chidlow]

What is it?
A number of teams (each consisting of a Citroen BX with its crew) will drive, around the periphery of France (the shape of which the French often refer to as L'Hexagone, hence the word play). Starting in Calais, the Event will cover over 2,500 miles (4000 kms) in around twelve days. This is not a race but a responsible tour with the objective of raising at least £10,000 for Cancer Research UK.
Visit http://www.bxagon.com for more information.

When is it?
Sunday 18th - Friday 30th October 2009

What's the route?
Visit http://www.bxagon.com and click the 'See the Route' link. Alternatively download the Promo Pack, it's in there.

How do I donate?
You can make a donation to the Event as a whole or support a team. Either way, your donation is best made via the BXagon site or you can go direct to http://www.justgiving.com/bxagon

NOTE: This event has a Sponsorship Coordinator, Jack Fallon who will be making sure we know the source of each donation and whether it is an 'Event' one or in support of a specific team. Obviously we want to make sure anyone donating money on behalf of a team gets it added the team's total fund-raising figure!

How do I join?
You can obtain your Entry Form here:
http://www.bxclub.co.uk/downloads/Entry%20Form.pdf or visit the BXagon site and follow the 'I want to Join' link.

And here's the link to the Promo Pack, which you will need to help raise sponsorship:
http://www.bxclub.co.uk/downloads/promopack1.pdf
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What will it cost?
REMEMBER this is self-funded...
As a rough estimate each TEAM has to cover the following costs:
Entry fee @ £20 per team member
Travel to the port.
Crossing.
Fuel.
Travel insurance.
European breakdown cover.
Hotel accommodation.
Sustenance.
Miscellaneous equipment.

The above, for each TEAM will probably be around £1,800: Quite a lot to get together in the next year, but it'll be worth it. Part of the way to do this is by getting personal sponsorship from family and friends.

Then, you have to help us reach our target of £10,000 (this will rise if there are more teams) for Cancer Research UK. As the Entry Form says, entry stipulates each team proving it has raised at least £300 for the charity. We urge teams to consider this an absolute minimum.

We will try to secure:
Discounts for the crossing.
Discounts for the accommodation.
and so on. These discounts could save two or three hundred pounds per team so will be actively sought.

Again please visit http://www.bxagon.com for more information on the event as it evolves.

And don't forget...
The BXagon Challenge is a charity fund-raising exercise dedicated to the memory of Alan Smith, a prominent and well-respected forum member, who sadly died from cancer recently. It is hoped this event will be one of a number of fund-raising activites that recognise his contribution over the years to the BX Club, and other enthusiast groups. (In anticipation of this we have established an umbrella 'heading' for these: The Alan Smith Memorial Charity Event).

It is hoped this will be the inaugural BXagon Challenge and that there will be others (even, it is hoped, with other car clubs doing their version of it).

[Way2go]

our target of £10,000 (this will rise if there are more teams)

[/i]

Can you clarify what the base number of teams is for the £10,000 target?

Doing the maths for the £300 min/team this would equate to 34 teams (as you can't have a third of a car entered ) Thus would rise £300 per car from car 35 on.........is this along the lines of your calculations?

[Philip Chidlow]

Way2go, it's not that simple. I hope to cover as much as I can of the target through sponsorship of The Event (hopefully as much as £3-4,000). I will be giving more details of this in due course.

That leaves say, £7,000 plus to be raised by individual teams. If each team averages £500 (a conservative estimate - I would expect more) raised and we raise another £500+ selling the calendar that's 13 teams. I want 15 or more teams taking part if possible.

However, I know how hard it will be so we can still make it work with 10 teams, but I would need to suggest other, supporting fund-raising things such as a charity raffle or BBQ etc. be carried out by those unable to participate in the Challenge itself.

Fewer than 10 teams and we try to raise the amount raised in team sponsorship. Similarly, if we end up with 15+ teams and all is going well, we might, once the target is reached, raise the bar.

Don't forget. This is a learning curve for me and the others involved, but at the moment it seems to be falling into place. We need to get more people saying they will try to do it. I have maybe seven teams forming up at the moment (as of Oct. 12th). I hope to get three or four teams from 'outside' the Club, but anyone else reading this who think they would like to do it - please step forward now!

NOTE: (anything raised by the option of selling cars, CB equipment etc. for charity at the end is up to the individual teams and is a bonus really).